Employers must complete an I-9 Form for each new employee hired. This form is used to verify that the employee is authorized to work in the United States.
The United States government has released a new version of the I-9 Form that must be used for all new hires after September 17, 2017. The new I-9 Form is dated 07/17/17 N. Employers can use the new I-9 Form (dated 07/17/17 N) or continue using the previous I-9 Form (dated 11/14/16 N) through September 17th.
Employees complete Section 1 of the form at the time of hire, but no earlier than when they have accepted the job offer. The employer must then review the employee’s documentation and complete Section 1 of the form within 3 business days of the hire.
The new version of the I-9 Form can be sent electronically to new hires and can be completed up to a certain point on a computer.
The new form also contains instructions and drop-down boxes intended to help employees and employers complete it properly.
Please note that although the I-9 Form is available in Spanish, only employers in Puerto Rico may complete the Spanish version of the form. All other employers can use the Spanish version as a translation guide for Spanish-speaking employees, but they must complete and retain the English version.
Employers should retain each employee’s I-9 form at their place of business – you are not required to send the I-9 to any governmental agency. Keep the completed forms for three years after the employee’s date of hire or for one year after the employment ends, whichever is later. An employer’s I-9 Forms can be inspected by the United States government.
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